Sales and orders
An approved order passes the necessary data to those who prepare, deliver or invoice it.
Custom ERP · Gaspa BrusselsCustom ERP. Your teams share the same information.
Orders, purchasing, stock and activity tracking: Gaspa develops an ERP suited to your processes. We connect teams around common data and prepare a gradual transition with your existing tools.
First 30-minute conversation · Free · No commitment
250
completed projects
4.96/5
Sortlist · 18 reviews
Your starting pointConnect operations, from quoting to management tracking.
Purchasing and resources
Needs, availability and commitments are visible according to each team’s responsibilities.
Tracking and control
Selected statuses, exceptions and indicators make operations understandable at every level.
Prepare for clearer growth
We structure responsibilities, controls and data exchange before adding modules or new teams.
THE PROCESS AT A GLANCE
- 01
Confirm
The salesperson approves the order and its conditions.
- 02
Prepare
Operations organises delivery and tracking.
- 03
Invoice
Administration has the validated details.
An approach tailored to your context.
One order. Three connected teams.
Consider a business selling and delivering equipment. A confirmed order prepares the operations team’s work. Its status progresses through delivery, then validated information is passed to billing.
OrdersOperationsReference dataConnected tools
Confirm
The salesperson approves the order and its conditions.
Prepare
Operations organises delivery and tracking.
Invoice
Administration has the validated details.
Illustrative example · Custom ERP This scenario does not describe a client project.
How we support youFrom your processes to a gradual ERP rollout.
Each phase produces concrete deliverables. You see progress, understand the choices and approve the relevant points before moving forward.
Understand the field
01We observe processes, responsibilities, files and exceptions.
✓A shared understanding of the target operation.
A common operational foundation
02Reference data, roles, orders and approvals suited to your organisation’s responsibilities.
✓Shared data and responsibilities.
Useful modules
03Purchasing, stock, projects or documents: only modules that serve the approved scope are built.
✓Modules defined by needs in the field.
A prepared transition
04Integrations with retained software, tested migration, training and gradual rollout.
✓A controlled migration and a pilot team.
Review with you
05Key scenarios, errors and exceptions are examined before the next phase.
✓Visible approvals and discrepancies addressed.
Support adoption
06A pilot, training and field feedback prepare rollout and the next phase.
✓Onboarding organised with your teams.
Making the right choicesThe ERP needs to fit into your business.
The choice depends on your users’ needs, the existing system and the cost of future development. We make the trade-offs clear before development begins.
Keep what works
01Accounting software or a specialist module can stay in place if its data exchange meets the need.
✓A hybrid solution may be the right answer.
Develop specific processes
02Custom development addresses rules, approvals and workflows poorly covered by existing solutions.
✓Modules built around actual operations.
Key decisionsThree points to address before the ERP transition.
These decisions are reviewed with your team. They determine the possible uses, responsibilities and conditions for the next step.
Reference data
Customers, items, prices and stock have clearly defined owners and update rules.
Interfaces between tools
Each workflow defines its trigger, frequency and failure handling. Discrepancies must stay visible.
Operational continuity
Migration, checks, training and rollback scenarios are prepared according to criticality. A pilot precedes wider rollout.
CollaborationFrom the field to rollout, with your teams.
A shared framework, demonstrations and explained decisions. Your team knows the next steps, expected deliverables and points to approve.
An approachable team
You know who manages, designs and develops your product. The right people join the conversation at the right time.
Clear checkpoints
You see progress regularly and approve screens, priorities and releases before the next step.
Decisions explained
Before taking action, we explain the impact on your budget, timeline and the product’s ability to evolve.
Step(01)
Observe
The target process, priority rules and first group of users.
WHAT WE DO
Observe an actual case
Map roles
Inventory business rules
Review source data
Identify tools to connect
A process map
Roles and responsibilities
Rules and exceptions
A data migration plan
A first workflow to roll out
People involved
Project leadershipProject managerProduct DesignerYou and your stakeholders
What you approve
The target process, priority rules and first group of users.
Client reviews4.96/5 ★★★★★
Sortlist · 18 reviews · checked 13/10/2026
Collaboration described by the people who experience it.
Our clients share what matters during a project: a team that is available, responsive and committed.
Read client reviews on Sortlist
We greatly appreciated the team’s availability and responsiveness, as well as their sincere commitment to understanding the specific needs of golf and meeting our requirements as closely as possible.
Valentin Outters
Alba Golf
An excellent experience with Gaspa Agency! A big thank you to the team for their professionalism and efficiency. The application was delivered on time, with a real ability to adapt and, above all, constructive suggestions.
Reda Belyazid
ProtectU
We appreciated Guillaume’s availability and the way his colleagues listened to us throughout our project.
Jules Gerard
Cupigo
Start a projectLet’s start with the workflow slowing your teams down.
No specification needed. Tell us about your idea, your current tool or the problem you want to solve. We will help you work out the next steps.
Free first conversationNo commitmentConfidential enquiry
4.96/5★★★★★
Sortlist
250
completed projects
Shall we discuss your project?
Guillaume Gasparini 
Founder of Gaspa
Before suggesting a solution or a team, we take the time to understand your needs, constraints and project goals.
Schedule a meeting“The team’s availability and responsiveness.”
Valentin OuttersHead of Product — Alba Golf AI
Frequently asked questionsCustom ERP: answers to help you move forward.
Yes, if data and interfaces are planned together. We define a path where each module provides a complete use while preparing exchanges with the next modules.
Products and brands designed to evolve.
Axiom, Cupigo and Al Por Tres illustrate our work on product journeys, interfaces and identity. Expertise brought together to shape your project.
01Gaspa project showcase
SaaS platformVisual identity
Axiom
A digital ecosystem bringing together learning, content, live sessions and community.
02Gaspa project showcase
Cupigo
Mobile applicationProduct Design
Cupigo
A dating experience designed around real, time-limited interactions.
03Gaspa project showcase
AL POR TRES
Visual identity
Al Por Tres
A premium, welcoming identity for a brasserie within a padel club.