Avoid re-entering data
A validated request or data item feeds the tools that need it, according to shared rules.
Process automation · Gaspa BrusselsProcess automation. Your tools communicate. Work moves forward.
Gaspa connects your applications to reduce duplicate entry, pass useful data and trigger the right actions. Each automation includes its rules, exceptions and monitoring arrangements.
First 30-minute conversation · Free · No commitment
250
completed projects
4.96/5
Sortlist · 18 reviews
Your starting pointRepetitive tasks often reveal the best starting points.
Organise follow-ups
Deadlines, statuses and responsibilities trigger reminders or approvals useful to the process.
Make data exchange visible
Successful processing, errors and items needing attention are accessible to those responsible.
Give teams visibility
Statuses, errors and pending processing remain accessible so teams know when and how to intervene.
THE PROCESS AT A GLANCE
- 01
Receive
The form submits a structured request.
- 02
Assign
The case is created and assigned to the right team.
- 03
Monitor
Errors and blockers trigger a useful alert.
An approach tailored to your context.
A request received. Visible follow-up.
Consider an internal request form. Validated information creates a case, assigns it to the right team and triggers the planned follow-up. An alert identifies errors or requests left unanswered.
TriggersAPIs and toolsExplicit rulesError handling
Receive
The form submits a structured request.
Assign
The case is created and assigned to the right team.
Monitor
Errors and blockers trigger a useful alert.
Illustrative example · Process automation This scenario does not describe a client project.
How we support youFrom the observed process to monitored automation.
Each phase produces concrete deliverables. You see progress, understand the choices and approve the relevant points before moving forward.
Choose the right use
01We review the work to improve, data, access and useful approvals.
✓A priority scenario and evaluation criteria.
A process map
02Triggers, data, responsibilities and approval points made explicit with the teams.
✓Shared triggers and responsibilities.
Useful integrations
03Workflows and exchanges with compatible APIs or tools, within the selected scope.
✓Exchanges between the selected tools.
Processing monitoring
04Logging, alerts, follow-ups and recovery arrangements to maintain visibility.
✓Visible errors and organised recovery.
Review with you
05Key scenarios, errors and exceptions are examined before the next phase.
✓Visible approvals and discrepancies addressed.
Run the pilot and adjust
06Quality, errors, costs and feedback are monitored to decide the next steps.
✓An observable use and documented limitations.
Making the right choicesAutomate the right step at the right level.
The choice depends on your users’ needs, the existing system and the cost of future development. We make the trade-offs clear before development begins.
Stable rules
01Triggers, conditions and mappings are enough when processing is predictable.
✓An explicit, testable workflow.
Content to interpret
02AI may support a variable step, with evaluation and necessary approvals.
✓Add AI only where it helps.
CollaborationFrom the first trial to supervised use.
A shared framework, demonstrations and explained decisions. Your team knows the next steps, expected deliverables and points to approve.
An approachable team
You know who manages, designs and develops your product. The right people join the conversation at the right time.
Clear checkpoints
You see progress regularly and approve screens, priorities and releases before the next step.
Decisions explained
Before taking action, we explain the impact on your budget, timeline and the product’s ability to evolve.
Step(01)
Observe
The use case, permitted actions and how to measure the pilot’s quality.
WHAT WE DO
Observe current work
Choose a specific use case
Review authorised sources
Define permitted actions
List errors to test
A role and a scope
Sources and access
Evaluation cases
Human approvals
Criteria for continuing
People involved
Project leadershipProject managerProduct DesignerYou and your stakeholders
What you approve
The use case, permitted actions and how to measure the pilot’s quality.
Key decisionsA reliable workflow also plans for things going wrong.
These decisions are reviewed with your team. They determine the possible uses, responsibilities and conditions for the next step.
Failures and unavailable tools
Errors are detected, reported and routed to limited automatic recovery or a person.
Duplicates and retries
Replaying processing should not create a new invoice or a second case. Checks are defined from the design stage.
Access and responsibilities
Credentials, permissions and the person responsible for monitoring are documented to keep the process running.
Client reviews4.96/5 ★★★★★
Sortlist · 18 reviews · checked 13/10/2026
Collaboration described by the people who experience it.
Our clients share what matters during a project: a team that is available, responsive and committed.
Read client reviews on Sortlist
We greatly appreciated the team’s availability and responsiveness, as well as their sincere commitment to understanding the specific needs of golf and meeting our requirements as closely as possible.
Valentin Outters
Alba Golf
An excellent experience with Gaspa Agency! A big thank you to the team for their professionalism and efficiency. The application was delivered on time, with a real ability to adapt and, above all, constructive suggestions.
Reda Belyazid
ProtectU
We appreciated Guillaume’s availability and the way his colleagues listened to us throughout our project.
Jules Gerard
Cupigo
Start a projectWhich manual transfer could we help you avoid?
No specification needed. Tell us about your idea, your current tool or the problem you want to solve. We will help you work out the next steps.
Free first conversationNo commitmentConfidential enquiry
4.96/5★★★★★
Sortlist
250
completed projects
Shall we discuss your project?
Guillaume Gasparini 
Founder of Gaspa
Before suggesting a solution or a team, we take the time to understand your needs, constraints and project goals.
Schedule a meeting“The team’s availability and responsiveness.”
Valentin OuttersHead of Product — Alba Golf AI
Frequently asked questionsProcess automation: answers to help you move forward.
The possibilities need to be reviewed. Exports, imports or connectors may be enough; interface-based automation is more fragile and needs suitable monitoring. We check limitations before confirming the scenario.
Products and brands designed to evolve.
Axiom, Cupigo and Al Por Tres illustrate our work on product journeys, interfaces and identity. Expertise brought together to shape your project.
01Gaspa project showcase
SaaS platformVisual identity
Axiom
A digital ecosystem bringing together learning, content, live sessions and community.
02Gaspa project showcase
Cupigo
Mobile applicationProduct Design
Cupigo
A dating experience designed around real, time-limited interactions.
03Gaspa project showcase
AL POR TRES
Visual identity
Al Por Tres
A premium, welcoming identity for a brasserie within a padel club.